ACSS Board Meeting  Minutes

Board Meeting Minutes: February 6, 2016 via Conference Call

Board Members in Attendance: Dr. Jason Endacott; David Freligh;

Laura Richards; Winfield Watson; Cissy Dowdy; Dr. Kristen Mann;

Dr. Jami Forrester; Larry Wilson; Melanie Nations

Call to Order and Reading of Previous Meeting Minutes: Jason.

The previous meeting minutes were read and a motion to accept the minutes was made by Laura Richards and 2nd by Jamie.  All accepted and no changes were made.

Membership Report: Larry.  Larry stated that our maximum contacts in constant contacts is 250 and at present we have: 204 members; 191 active members of which 41 are 1st year teachers.  We have 12 new members and 2 of them have joined in the last 30 days.  Therefore, membership is gaining ground and Larry said our efforts in that direction are reaping positive results.

Budget Report: Larry.  We currently have $3,516.11 in checking and $5,736.31 in savings.  Our bank dealings are now with a different bank because the one we were using has been bought out.  No problems were reported with the budget and Larry once again stated we were in excellent financial shape.  Motion was made to accept the membership and budget report by Kristen and 2nd by Winfield.  All accepted.

Awards Report: Jason.  We had to extend the deadline last year to September 30.  Questions arose as to what was the earliest we could take applications and put the form on the website.  The board by unanimous vote decided to start advertising now instead of waiting to post that in early May.

Arkansas Curriculum Conference Report: Jason

*We have committed to the 2016 ACC Conference.  There was a discussion about room issues with the other subject area professional organizations and we hope any issues we have will be resolved in the ACC program committee meeting in May.  The presentation link goes out next week (as of the timing of this report it has been released to ACSS mass email list by Dustin).  There was some discussion concerning too many people doing too many presentations, and then having to cancel for whatever reason which created a major scheduling problem.  The board decided that the program committee would reduce that opportunity to something that is more dependable and reliable.

*Discussion of our speaker for this next year for our luncheon: Larry suggested Dr. Nancy Hendricks (books on Hattie Caraway and the SS Sultana) and what a wonderful opportunity that would be because of the “living history” that she does.  Larry will work on getting her to be our luncheon speaker.

*Discussion concerning vendors in the hall and AEA involvement in the conference.  Larry will address this with ACC and Jason will bring concerns from the ACSS board to the ACC Executive Board on 2/13/16.

*Short course discussion for perhaps Wednesday afternoon at ACC: Dustin and Jamie will plan for this as well as some discussion of this at the ACC Executive Board and General Board meeting in Conway 2/13/16 by Jason.

*Discussion concerning the Wednesday reception with ACC in the Vendor hall and costs involved.  Jason will (and did) address this with the ACC Executive Committee (the Wednesday reception has been cancelled).

*Discussion concerning Presiders at ACC due to new member of ACC taking over these duties.  Jason will relay information to our Presider chair so that a smooth transition will occur.

*Some discussion of the problems involved with the hotel for our luncheon.  Since David is the ACSS Hospitality Chair, he will continue to work the door for tickets and work more with the Facilities Chair of ACC to address any luncheon seating and/or preparation problems that might arise concerning our luncheon.  Update on this report (from ACC meeting on 2/13/16)—ACSS had 65 people in attendance to our luncheon.

NCSS Delegate Report: Jason.  The NCSS meeting was a great success per Dustin.  It was discovered that Marjorie Hunter of West Memphis High School and ACSS member was running for a national position of NCSS.  There was some discussion about ACSS receiving a Gold or Silver Award and Jason said he would look into the requirements before the May meeting.

Summer Institute: Jason.  Jason suggested that we support the “Facing History and Ourselves” opportunity for professional development which is free to teachers across the state.  It is funded by a grant of which ACSS could contribute to financially so that it could be stated “this conference funded in part by the Arkansas Council for the Social Studies”.  It will be a 3 or 4 day opportunity for teachers at the UofAatF and will come from a $30-40,000.00 grant which will also likely include the Arkansas Humanities Council.  An email link will be sent to board members.  Motion made by Larry and 2nd by David for ACSS to commit to this with the understanding that it all depends on them getting the grant.  All accepted.

Unconferences:  Kristin.  Some discussion of a Humanities Council grant for this along with a discussion of live binders that Kristin and others have been working on.  David moved to financially support this up to $2,000.00 to continue Kristin’s leadership on this because of the positive results that have already occurred.  Winfield 2nd.  Motion passed unanimously.

Board Positions:  Jason.  The board unanimously decided that: Jason Boles would fill the At-Large Position 4; Ben Lagrone would fill Congressional District 3B (and be the go-to-media guy for the ACC Conference in November for ACSS); and Jenny Wright would fill the University Position 5.  All board positions are now filled.  There was also discussion of how long the at-large position would be per the Constitution and Jason and Larry stated they would look into that and report at the next board meeting.

Next Board Meeting Dates:  Jason.  The May meeting of ACSS will definitely be held on April 30 and possibly at the UofAatF at Peabody Hall (most likely—Jason will report later the exact location).  The executive board meeting will be at 9:30am with the general board meeting at 10:00.  The ACC Program committee meeting will be the following day at 9:00am at the Center for Math and Science in Education building (which is also known as the West Street Annex.

Adjournment: Jason.  Seeing no further business, motion to adjourn the meeting was made by Larry and 2nd by David and the motion passed unanimously.


ACSS Board Meeting

November 4, 2015

Members present:  Dustin Seaton, Jason Endacott, Leigh Sullivan, Trish Turnbough, Larry Wilson, Jamie Forrester, Cissy Dowdy, Kristin Mann, David Freligh, Laura Richardson, Jason Bowles

     The meeting was called to order at 7:40.  Larry Wilson made a motion to accept the minutes.  Jason Endacott seconded the motion.  The motion carried.

     Membership Report – Jason Endacott gave a report on Wild Apricot.  Members can be emailed to renew membership.  Ideas about maintaining membership – could give away free 1 year membership, 5 lesson plans submitted = 1 year of membership.  These could be done to involve more teachers.  Wild Apricot is much more manageable.  Dr. Mann is considering becoming membership chair. Kristin Mann made a motion to table the discussion about the membership chair.  Laura Richardson seconded the motion.  The motion carried.

     Treasurer Report – ACSS budget is 11,000.  ACSS has 40 presentations. Two off site presentations at the Butler Center.  There are 60 signed up for the ACSS luncheon.  The ACSS reception is at the Old State House on Thursday from 4:30 – 6 pm.   Georgeanne Sisco will host the reception again.

      Bag stuffing time should be changed to 3 pm or later than 1 pm. 

     The winners are as follows:  Amber Dumond – K-8,  Dr. Cissy Dowdy – 9-12, Dr. Kristin Mann – University, Dustin Seaton – Member of the Year, Friend of Social Studies – John Way

Grant Awards – Melanie Nations & Anne Minton, John Newman & Allyson Goodin

ACC 2015 Duties Report – Vendor – Larry Wilson – have 4 vendor areas, several for profit vendors

Audiovisual – 4 rooms to set a projector – contact Lynn with any problems

Publicity – David Freligh – no certificates this year, any contact with social media or newspaper – David Freligh will take care of this

Membership Table – 1st table will be dedicated to pre-service teachers, Leigh Sullivan will be in charge of the door prizes

NCSS Conference will be next week in New Orleans

The schedule of meetings for 2016 is as follows:  Winter meeting – conference call on Saturday, February 6, Spring meeting will possibly be 1st weekend of May, summer meeting will be determined later.

Board positions – Executive leadership – President:  Jason Endacott, President elect:  David Freligh, Treasurer:  Larry Wilson, Secretary:  Lois Blanton  motion to accept by Mounir Farrah, seconded by Dustin Seaton,  motion carried

Congressional Representation B:  1-Trish Turnbough, 2-Susan Jefferies, 3-Ginney Wright, 4-Lisa Schuller Mounir Farrah made a motion to accept and Dustin Seaton seconded the motion.  The motion carried

Members at large #5-8:  5-Melanie Nations, 6-Leigh Sullivan, 7-Cissy Dowdy, 8-Amber Dumond Dustin Seaton made a motion to accept and Jason Bowles seconded the motion.  The motion carried.

Vacant Positions – Congressional Representative 1A:  Laura Richards, Member at Large #2:  Ty Hendricks, University Representative – Open, Member at Large #4 – Open.  Dustin Seaton made a motion to accept and Leigh Sullivan seconded the motion.  The motion carried.

ACSS needs to vote to continue to support ACC.  Leigh Sullivan made a motion that ACSS will continue our support for ACC.  Larry Wilson seconded the motion.  The motion carried.

The meeting was adjourned at 8:55 pm.

ACSS Annual Business Meeting

November 5, 2015

The award winners are as follows: Amber Dumond – K-8,  Dr. Cissy Dowdy – 9-12, Dr. Kristin Mann – University, Dustin Seaton – Member of the Year, Friend of Social Studies – John Way

Grant Awards – Melanie Nations & Anne Minton, John Newman & Allyson Goodin. 

Board positions – Executive leadership – President:  Jason Endacott, President elect:  David Freligh, Treasurer:  Larry Wilson, Secretary:  Lois Blanton  motion to accept by Mounir Farrah, seconded by Dustin Seaton,  motion carried

Congressional Representation B:  1-Trish Turnbough, 2-Susan Jefferies, 3-Ginney Wright, 4-Lisa Schuller Mounir Farrah made a motion to accept and Dustin Seaton seconded the motion.  The motion carried

Members at large #5-8:  5-Melanie Nations, 6-Leigh Sullivan, 7-Cissy Dowdy, 8-Amber Dumond Dustin Seaton made a motion to accept and Jason Bowles seconded the motion.  The motion carried.

Vacant Positions – Congressional Representative 1A:  Laura Richards, Member at Large #2:  Ty Hendricks, University Representative – Open, Member at Large #4 – Open.  Dustin Seaton made a motion to accept and Leigh Sullivan seconded the motion.  The motion carried.

  David Freligh made a motion to adjourn and Allyson Goodin seconded the motion.  The motion carried.   The meeting adjourned at 1 pm.


ACSS Spring Meeting

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